Exhibitor Registration and Session Information
Exhibitor Registration and Session Information
Opens July 25
Exhibitor Registration Dates and Hours
|Wednesday, November 8
Targeted move in, island booths only
|8 a.m. – 6 p.m. EST|
|Thursday, November 9 – Saturday, November 11||8 a.m. – 6 p.m. EST|
|Sunday, November 12 – Wednesday, November 15||7 a.m. – 5 p.m. EST|
Exhibit Hall Dates and Hours
|Sunday, November 12 – Wednesday, November 15||9:30 a.m. – 5 p.m. EST|
As a courtesy to meeting attendees and your fellow exhibitors, exhibitors must open their exhibit on time each morning and staff it throughout each day of the meeting until the scheduled closing of the exhibits on Wednesday, November 15 at 5 p.m. EST. Exhibiting companies are urged to have at least one staff member or security personnel in their booth by noon on Saturday, and by 7 a.m. Sunday through Wednesday. Poster sessions will be held in the exhibit hall and presenters begin setting up at noon on Saturday, and at 7 a.m. Sunday through Wednesday. Poster sessions are open for all attendees at 1 p.m. on Saturday, and 8 a.m. Sunday through Wednesday. Exhibit personnel shall conduct themselves and wear attire consistent with the professional decorum of the meeting.
CDS Lead Retrieval Unit
If an exhibitor is online, they will receive FULL contact information at the time to scan (CDS handhelds are always online). Apps and the PC system can be run in online or offline mode.
If an exhibitor is offline, then they will only see what is in the QR code. However, exhibitors can still do the qualifiers and make notes. When the unit goes online, exhibitors can sync up with the system to post all leads. Then the information will download to the unit with the full contact information.
Some exhibitors sync up at the end of the day (recommended) and some at the end of the show. CDS offers a wifi connection at their desk in case you need to sync during the day. There will also be wifi in the exhibit hall for exhibitors and attendees.
Third Party Lead Retrieval Units
If an exhibitor uses their own lead retrieval unit, they have two options. They can use the CDS API which is a direct sync to the CDS system and receive full information at the time of the scan. Alternatively, exhibitors can scan and collect the first name, last name, and company and then send CDS the file at the end of the show and the scanned information is pulled out of system and a complete file is sent back via data conversion.
Below is the information exhibitors will receive in their full lead file regardless of which option they choose.
- Badge ID
- First Name
- Last Name
- Street 1,2,3
- Email – If attendee opted in
Note: Badges cannot be altered in any way (i.e., ribbons or buttons)
Exhibit Personnel Badges
Seven Exhibitor Personnel Badges, per 10’ x 10’ – includes admission to scientific events that do not require a ticket.
Once an exhibiting company has reached the allowable number of exhibitor personnel badges, exhibitors will be required to register booth personnel at a $275 fee.
For each exhibiting company, the Society for Neuroscience has made available two (2) complimentary exhibit-hall-only guest badges per 10 ft. x 10 ft. booth. Exhibitor Guests will have access to the exhibit hall and poster sessions only, at no additional charge.
Once an exhibiting company has reached the allowable number of guest badges, exhibitors will be required to register guests at a $275 fee.
Attendees and Exhibitors will incur a $50 fee for badge reprints. ID will be required to receive badge reprints.
Admission to Sessions
Badged exhibit personnel may attend scientific sessions.
SfN will continue to use the QR code only and not the bar code previously used on badges. The information in the QR code is limited now to First Name, Last Name, and Company. See the details in the Lead Retrieval section of this webpage to see how this will work for exhibitors.
Mailing Lists/ Demographic Information
Exhibitors are prohibited from selling and/or otherwise distributing demographic information obtained by scanning attendees name badges that visit their booth with lead retrieval devices. This information is restricted for use only by companies exhibiting at Neuroscience 2023 to send follow-up information requested by the attendee. Exhibitors violating these guidelines are subject to loss of all accrued priority points and a one-year suspension from exhibiting at the Society’s annual meeting.
Themes and Topics
Abstracts are categorized into the following themes and topics:
- Theme A: Development
- Theme B: Neural Excitability, Synapses, and Glia
- Theme C: Neurodegenerative Disorders and Injury
- Theme D: Sensory Systems
- Theme E: Motor Systems
- Theme F: Integrative Physiology and Behavior
- Theme G: Motivation and Emotion
- Theme H: Cognition
- Theme I: Techniques
- Theme J: History, Education, and Society