Dates and Deadlines

Abstracts and Sessions

January 8	Proposals due for Professional Development Workshops, 2 p.m. EST [Deadline was extended to Friday, Jan. 11, 5 p.m. EST.] Proposals due for symposia, minisymposia, Storytelling Session, and SfN-Sponsored Socials, 5 p.m. EST [Deadline was extended to Friday, Jan. 11, 5 p.m. EST.]
February 25	Proposals due for Social Issues Roundtable, 5 p.m. EST
April 3	Submission deadline for satellite events to be included in the Preliminary Program
April 11	Online abstract submission opens
May 3	Extended deadline for abstract submissions, noon EDT
May 6	Edits to submitted abstracts must be entered by 5 p.m. EDT
June 1	Submission deadline for satellite events to be included in Program

Registration

July 9	Bonus Day for members who renewed membership by Jan. 31, 2019 - opens at noon
July 10	Advance member registration opens at noon EDT
July 16	Advance nonmember registration opens at noon EDT
July 17	Press registration opens at noon EDT
July 23	Exhibitor registration opens at noon EDT
October 2	Receipt deadline for advance registration by mail, fax, and phone Last day to cancel annual meeting registration and receive refund Last day for registration substitution requests Deadline for online advance registration, 11:59 p.m. EDT
October 3	Online discount registration opens at midnight EDT and continues through the annual meeting
October 19	On-site, in-line registration opens at the convention center, 7:30 a.m. CDT

Hotel Reservations

July 9	Bonus Day Housing opens for members who renewed membership by Jan. 31, 2019
July 10	Housing for advance member registrants opens
July 16	Housing for advance nonmember registrants opens
July 17	Press housing opens
July 23	Exhibitor housing opens
August 19	Advance registration requirement to make hotel reservations lifted
August 26	Last day for students to make hotel reservations from student block
August 28	Exhibitor block housing deadline
September 20	Last day to cancel hotel reservations online. After this date, new reservations through SfN housing are subject to availability.

Exhibits

February 19	Exhibitor booth sales open online
May 3	Exhibit priority point cut off for applications
May 13–17	Exhibit space assignment appointments
May 23	Exhibitor booth space confirmed via email
June 28	Exhibitor booth balance deadline
July 15	Exhibitor Service Manual available online
July 23	Exhibitor registration and housing opens
July 24	Deadline for product categories and company contact information
July 26	Materials for Exhibit Guide advertisements due to SfN Closing date for advertising reservations in the Exhibit Guide
August 9	Exhibit Island and Peninsula drawings due to SfN for approval
August 28	Exhibitor block housing deadline
September 13	Exhibitor registration deadline to receive badges in the mail
September 16	Exhibitors deadline for insurance certificates to SfN Note: Not EAC insurance certificate, but the exhibiting company insurance certificate Deadline for insurance certificate from exhibitor-appointed contractors to The Expo Group Exhibit booth giveaways request deadline Exhibitor deadline for notification to The Expo Group of intent to use exhibitor-appointed contractors Exhibitor first day for advance shipments to arrive at The Expo Group warehouse
October 11	Exhibitor last day for advance shipments to arrive at The Expo Group warehouse (Note: Any shipments received at the warehouse after October 11 will incur additional handling fees)
October 16 8 a.m.–6 p.m. CDT	Installation of Exhibits, Island Booths only
October 17 8 a.m.–6 p.m. CDT	Installation of Exhibits
October 18 8 a.m.–6 p.m. CDT	Installation of Exhibits Note: All crates and boxes must be marked for removal from floor by 6:00 p.m. CDT
October 19 8–10 a.m. CDT	Installation of Exhibits (8–10 a.m. CDT) — i.e., pop ups and vinyl case booth Note: Exhibitor light set up may continue until 6 p.m. CDT. Poster session in hall beginning at 1 p.m. CDT
October 19–23	Meeting dates
October 20–23	Exhibit dates
October 23 5–10 p.m. CDT	Exhibitor Move-Out
October 24 8 a.m.–2 p.m. CDT	Exhibitor Move-Out

Dates and Deadlines

Abstracts and Sessions

Registration

Hotel Reservations

Exhibits

Contact us if you have questions

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Dates and Deadlines

Abstracts and Sessions

Registration

Hotel Reservations

Exhibits

Contact us if you have questions

Engage with SfN

Quick Links

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