The meeting will be held at the Walter E. Washington Convention Center, 801 Mt Vernon Pl NW, Washington, DC 20001.
No, but the registration fees are reduced for members.
More than 30,000 attendees are expected at Neuroscience 2017.
The symposia proposal deadline was Monday, January 9, 2017.
The abstract submission deadline is Friday, May 5 at noon ET.
Attendees may be eligible for awards in the following categories:

• Travel
• Achievement
• Science Education and Outreach
Yes. There are registration benefits unique for students and services provided at the annual meeting that prove especially valuable to students:


Meeting Registration:

Join SfN as a Student Member
Undergraduate and graduate students pay reduced membership dues: Join SfN

Register for the Meeting
Students (members and nonmembers) pay lower registration fees.

Qualify for Reduced Fees/Registration
SfN provides students from qualifying developing countries with reduced membership and registration fees.


Travel Arrangements:

Reduced-Cost Housing
•Reserve a room in the student housing block.
•Save money through the roommate matching forum on Neuronline.


At the Meeting:

Explore SfN's Career Center
Access and post job listings online at SfN's NeuroJobs Career Center.

Graduate Student/Postdoc Reception
Mingle with other aspiring neuroscientists at the graduate student/postdoctoral fellow reception on Tuesday, November 15.

Pick up a Certificate of Attendance
Certificates of attendance are proof to home institutions that attendees were present at the meeting. Certificates are signed and sealed by SfN staff. This document is often required for reimbursement of meeting expenses - attendees must pick up the certificate in person at the meeting. There are no exceptions. Every attendee is advised to obtain a certificate, available at a designated booth in the convention center's registration area.


Yes. International attendees should take special care to plan their travel arrangments, especially if they need to obtain a visa, and prepare for their stay in the United States. International attendees could also qualify for reduced registration fees.


Meeting Registration:

Qualify for Reduced Fees
SfN provides members from qualifying developing countries with reduced membership and registration fees.


Travel Arrangements:

Visa
Learn about obtaining a visa and requesting a letter of invitation from SfN.

Hotel
•Members from qualifying countries can reserve a room in SfN's reduced-cost housing block.
•Save money through the roommate matching forum on Neuronline.


Embassies and Consulates:

List of foreign consular offices in the United States
The abstract submission site will open on Thursday, April 13, and close on Friday, May 5, at noon EDT. SfN does not accept late-breaking abstracts. All abstracts must be submitted online via the abstract submission Web form. Submission by other methods (paper, email, etc.) are not permitted.
Past abstract submitters will need to be aware that the theme and topic that they previously used to categorize their abstract may have changed. The Program Committee reorganized the themes and topics list to incorporate basic science and disease-related topics under the same themes. The changes will allow the Program Committee to create scientific sessions that will allow for increased interactions between basic science and disease-related researchers, particularly in poster and nanosymposium sessions. Review SfN’s article on the adjustments that have been made to the list for more information.

The author listed first in the author block is referred to as the presenting or primary author and is expected to present the abstract at the annual meeting. The presenting author’s name will appear first, in bold, in the abstract’s author block. The submitting author is the SfN member whose account is used to submit the abstract. The submitting author is designated with an asterisk in the abstract’s author block.
Yes, as long as one of the co-authors is an active SfN member (not a student member) and agrees to serve as the submitting author of the abstract. The entry of the submitting author’s SfN username and password to log in to the abstract submission site serves as validation that the member is authorizing the abstract. If the submitting author is an SfN student member, the student member must be listed as the first (presenting) author.
This experimental presentation format allows presenters to create an electronic, multimedia version of a paper poster. Abstract presenters are provided with a flat-screen display that incorporates videos, animated charts or graphs, and more into the presentation. To offset the costs of the requirements for this presentation format, dynamic poster presenters will be charged a $150 presentation fee, similar to the costs of printing a paper poster. More information on dynamic posters is available on SfN.org.
Use the Linking Group feature in the online abstract submission system to group abstracts together in the same poster or nanosymposium session. The limit is 20 abstracts in a single poster group and 14 in a nanosymposium. All abstracts in a Linking Group must be submitted under the same theme/topic and presentation preference. While SfN makes every effort to honor Linking Group recommendations, it cannot guarantee linking groups or special requests for sessioning (e.g. specific order of abstracts), which are left to the discretion of the Program Committee. Cohesion of the scientific program is priority over special grouping requests.
Selection for these presentation formats is not guaranteed and is competitive due to there being a greater demand than there is space. Session assignments are made according to availability, merit, and thematic need. The Program Committee will make the final decision regarding session placement for abstracts. All sessioning assignments are final.
No. You must register for Neuroscience 2017 separately. Payment of the $135 abstract handling fee does not include registration for the annual meeting. If you are presenting an abstract at the meeting, you may not register as a guest; guest registration is limited to members of the nonscientific community. An abstract presenter must register as a member, nonmember, student member, student nonmember, or exhibitor. View the registration section of SfN.org for more information.

When you log into the abstract submission site, a "Finalized" status next to your abstract title confirms that your abstract has been received for review and sessioning. You can print a receipt for yourself upon paying for abstract submission by credit card. Print this page for your records as confirmation of submission. You can also access your receipt any time after submission by logging back into the system and clicking on the "Print Friendly Summary" link.
Log in to www.sfn.org/cfa to access a copy of your abstract submission and your receipt for your paid abstract handling fee. Select the “Click here if you would like to have a confirmation of your submission emailed to you” option on the confirmation page of your submission to email a copy of your receipt to yourself and others.
Yes. To withdraw a finalized abstract submission from the Program, complete the Withdrawal and Unable to Attend Form, available in mid-May. To ensure removal from annual meeting publications, requests must be received by Friday, May 26. If the request to withdraw is made after this date, SfN cannot ensure removal from the printed program.
Although the first author is the preferred presenter, any of the co-authors listed in the author block on the submitted abstract may present without having to notify SfN. The presenter must be listed as a co-author on the abstract as submitted to SfN. If none of the co-authors can attend the meeting, the submitting author must complete the Withdrawal and Unable to Attend Form, available in mid-May, as soon as possible. Staff will mark the abstract as "Unable to Attend" in the program or withdraw the abstract entirely from publication, upon request (if possible, due to printing deadlines).
Presentation information is emailed to all first authors only via email in late June (status of abstract acceptance or rejection) and mid-July (session information and individual presentation time information for accepted abstracts). To ensure you receive all SfN correspondence, add program@sfn.org, SfN_Program@abstractsonline.com, and sfn@support.ctimeetingtech.com to your email "safe senders" list.
No, photography and video on the poster floor is prohibited.
No, live exhibits are prohibited.
No, the fee is for processing and nonrefundable. Once the abstract has been submitted, it is considered processed.
Posterboards are 6 feet (1.8m) wide and 4 feet (1.2m) high.
Neuroscience 2017 will be held November 11-15 in Washington, DC.
View registration information. Members who renewed membership by Jan. 31, 2017, are able to register and make hotel reservations on Bonus Day, Tuesday, July 11 at noon EDT. Advance registration and housing for members opens Wednesday, July 12 at noon EDT and for nonmembers on Tuesday, July 18 at noon EDT.
No, but the registration fees are reduced for members.
To register as a member (dependent on acceptance), you must apply for SfN membership prior to registering for the annual meeting in order to receive member rates. If you choose to register under another category before membership acceptance, the difference will not be refunded to you. No exceptions.
Your registration fee includes access to all SfN-sponsored sessions, lectures, exhibits, symposia, poster, and nanosymposia presentations, and SfN-sponsored socials.
No. To visit the exhibit hall, you must register for the entire meeting.
No. Satellite and ancillary events are not sponsored by SfN.
Yes, you must register. The abstract handling fee does not include registration for Neuroscience 2017.
Yes, as long as they can provide all of the necessary information and payment.
A guest is a non-scientist family member or guest of a scientist. Guest registration fee includes a badge, admission to social events, and access to a scientific event for the sole purpose of observing the registered scientist's presentation.

The following process and restrictions apply:

• A guest is only allowed to register once during the annual meeting.
• Include guest name(s) on the annual meeting registration form.
• A maximum of two guests per registrant are allowed.
• Include the day of the registered scientist's presentation on the registration form. The indicated day is printed on the guest's badge.
• Guests are admitted to scientific events (including poster and slide sessions and the exhibit area) only on the day printed on the guest badge. Guests are only allowed to be at the annual meeting one full day.
• A guest must be with main registrant in order to register as guest onsite. No exceptions. Refunds are not issued for incorrect registration category.
• Individuals age 17 and under will not be permitted to attend the annual meeting without adult supervision, and badges will not be issued to these individuals.
Yes, you may pay for registration fees by credit card. The credit cards accepted are MasterCard, Visa, Discover, and American Express.
Yes. Select the “Registration on Hold” option during the registration process. This option is available for online credit card payments only. Start the registration process and place your registration on hold until SfN receives payment. An email will be sent to you and the payer with a link allowing the payer to pay for the registration.

For the advance registration fee to apply, payment must be received by the advance registration deadline: Tuesday, October 3, 11:59 P.M. EDT. After this date, higher registration fees will apply.

Note: Registration is not complete and housing reservation access won’t be permitted until SfN receives payment.
You will receive your badge before the annual meeting if you registered in advance by October 3.
You may receive one replacement badge at any Express Badge Pick-Up counter at the annual meeting. Additional replacement badges may be purchased at the Attendee Resources counter for $25 per badge.
You may make badge corrections at the Registration Assistance Counter in the Attendee Resources area during registration hours.
Email requests to: sfnregistration@xpressreg.net or mail requests to: SfN Annual Meeting Registration, 107 Waterhouse Road, Bourne, MA 02532. Read more about the registration substitution policy.
A registration cancellation fee for processing is deducted from refunds: $15 for students and $30 for members and nonmembers. Guest registration fees are not refunded. Read more about the registration cancellation/refund policy.
If you have a disability or special need that may impact your participation in the annual meeting, check the appropriate box on the online registration form and describe your disability-related needs. SfN staff will contact you before the annual meeting to discuss your requirements. SfN cannot ensure the availability of appropriate accommodations without prior notification of need.
The co-headquarter hotels are:

• Marriott Marquis Washington DC, 901 Massachusetts Ave NW, Washington, DC 20001
• Renaissance Washington DC Downtown, 999 9th St NW, Washington, DC 20001
You must register for Neuroscience 2017 before you make your hotel reservation. Once registered, make your hotel reservation online, by mail, fax, or phone.

Priority is given to online reservations. Members who renewed membership before January 31, 2017 may register on Bonus Day, Tuesday, July 11. Advance registration and housing opens for members on Wednesday, July 12 at noon EDT, for nonmembers on Tuesday, July 18 at noon EDT, and for press on Wednesday, July 19. Housing for exhibitors opens at noon EDT on Tuesday, July 25.
SfN Housing will not charge your credit card. However, your hotel may charge one night’s room and tax if you do not arrive at the hotel on the date shown on your confirmation. Hotels may also charge an early departure fee.
Yes, a detailed confirmation is automatically emailed to you once your reservation has been made.
You can cancel reservations online through SfNSupport@cmrus.com until Oct. 13, at 9 p.m. EDT. One night’s room plus tax is charged by the hotel if you fail to arrive on your confirmed arrival date. The hotel may also charge your credit card an early departure fee.
Attendees requiring more than one room need to call SfN Housing at (866) 999-3093. Additional room requests should only be made for family members of the registered attendee and are handled on a case-by-case basis until August 21.
The roommate matching forum provides an online meeting space where meeting attendees can arrange shared lodging to ease costs associated with housing.
Hotel reservations may be changed or cancelled online until October 13. Any changes made after October 13 are subject to availability. Beginning November 3, call the hotel directly for changes. After changing or canceling the reservation, you will receive an updated SfN hotel confirmation. Cancellations received after October 13 may be subject to a cancellation penalty.
Allison Burns, CEM
Society for Neuroscience
1121 14th Street, NW, Suite 1010
Washington, DC 20005

Phone: (202) 962-4000
Fax: (202) 962-4948
Email: exhibits@sfn.org
The general exhibit categories are biochemicals and reagents, computer related instruments, laboratory equipment and supplies, optical/imaging instruments, physiological instruments, publishers, and pharmaceutical companies.
Sunday, November 12-Wednesday, November 15, 9:30 a.m. – 5 p.m.
Yes, badged exhibit personnel may attend scientific sessions that do not require a ticket.
No. To visit the exhibit hall, attendees must register for the entire meeting. However, for each exhibiting company, SfN has made available two complimentary exhibit hall only guest badges per 10’ x 10’ booth. Exhibitor guests will have access to the exhibit hall and poster sessions only, at no additional charge.
Individuals age 17 and under are not permitted to attend the annual meeting and exhibits without adult supervision. Badges are not issued to these individuals. Under no circumstances are children age 17 and under allowed in the exhibit hall during set up and dismantle times.
Yes. As a service to annual meeting registrants, SfN provides free wireless Internet access in designated areas of the Walter E. Washington Convention Center during Neuroscience 2017. SfN will also provide support for wireless users. Feel free to browse the Web, communicate with your colleagues, or use it for any other Internet activity. Consider the security implications of using the wireless network and protect your device appropriately. We expect thousands of attendees to use the system at any given time, so please refrain from using bandwidth-intensive applications (e.g. video and audio streaming, app downloads, transferring large files, etc.) to prevent your wireless speed from slowing to a crawl. Go to SfN.org/wireless for instructions.
Any computer or smartphone that uses a wireless network card can be configured to access the wireless network in the convention center. This includes all versions of Microsoft Windows, Apple operating systems, and many versions of Unix. In fact, most PDAs have built-in wireless network cards and can join the wireless network.
No. Due to the unrestricted nature of this service, do not consider the wireless network secure. All registrants using the network should take precautions to ensure their laptops are protected from network snoops and hackers.
Wireless Internet access is available in the convention center lobbies, meeting rooms, and the exhibit hall. Certain areas of the convention center have a stronger wireless signal than others and you may find some locations have a very weak signal or none at all (just like cell phone service).
We would like to hear your comments and suggestions regarding wireless Internet access. Stop by the Wireless Support desk at Attendees Services located in the registration area of the Walter E. Washington Convention Center.
Yes. The Walter E. Washington Convention Center floor plans and hotel floor plans will be available for download.
Capital Business Center, a full service company, is conveniently located in the main lobby of the convention center. The Capital Business Center services include copying, computer rental, faxing and limited shipping services via Federal Express, UPS, and DHL for small packages. For your added convenience, the Marriott Marquis Washington DC and Renaissance Washington DC Hotels also operate full-service business centers.
Luggage check areas will only be available on Tuesday, Nov. 14 and Wednesday, Nov. 15 at the Walter E. Washington Convention Center on a limited first-come, first-served basis. Space will be unavailable Saturday through Monday, November 11-13. Please do not plan to bring luggage into the meeting rooms.
Yes, there will be coat checks at the Walter E. Washington Convention Center. Limited space will be available on a first-come, first-served basis.
Inquiries concerning lost items may be made at the Lost and Found counter in the registration area in the East Salon in the Walter E. Washington Convention Center.
Parking is not available at the Walter E. Washington Convention Center. However, there are parking spaces near the convention center, available on a first-come, first served basis. Exhibitors and attendees are strongly encouraged to use the public parking facilities. Ticketing is heavily enforced in the convention center's surrounding residential area.
An infant care room will be designated for the privacy of parents and guardians caring for infants at the Walter E. Washington Convention Center. The room will be equipped with chairs and tables in private areas for changing diapers or nursing, as well as electricity and a water cooler (room temperature). Parents and guardians are responsible for providing infant care supplies. The infant care room will be unsupervised. SfN will not be responsible for accidents or injuries that may occur in this room.
On-site child care and youth programs for children ages 6 months to 12 years will be available at the Walter E. Washington Convention Center at Neuroscience 2017 The service provider, KiddieCorp, is a national firm with more than 20 years of experience in on-site conference child care. KiddieCorp services will provide attendees with flexibility in their meeting schedules and a reliable, affordable and trustworthy option for child care during the annual meeting.
For assistance with special needs or disabilities on-site, visit the SfN headquarters office in the Walter E. Washington Convention Center. SfN staff will provide information and assistance, but without prior notification of need, SfN cannot ensure availability of appropriate accommodations. Scooter and wheelchair rentals are available by contacting ScootAround, Inc by phone at (888) 441-7575, by email at info@scootaround.com or by fax at (204) 478-1172. You may also contact B.W. Surgical Supply, Inc. by phone at 301-946-1888, by email at bwsurgical@yahoo.com, and at their website at www.bwmedi.com. For additional information, email meetings@sfn.org prior to the annual meeting.
A First Aid Room will be available at the Walter E. Washington Convention Center. The first aid rooms are located in Halls A & D in the Walter E. Washington Convention Center. They will be open and staffed by an ACLS-certified nurse and/or paramedic during session hours.
The SfN Booth is located in the Walter E. Washington Convention Center, Booth 1303. Stop by to learn about new services offered by your professional society.
Keep your eyes open for important annual meeting event updates on display in the registration area of the Walter E. Washington Convention Center. Approval is required to place announcements on displays. Attendees can get approval before the meeting by emailing meetings@sfn.org or on-site in the HQ-Logistics Office.
SfN-sponsored event locations will be available in the final Program.
A reception for graduate students and postdoctoral fellows takes place on Tuesday, November 14 from 9 p.m. to midnight. Snacks and entertainment are provided.