As a condition for exhibiting, each exhibitor will agree to observe all Society policies.
Violations will incur a reduction in points for each regulation violated.
- First regulation violated will result in the company not accruing priority points for the year.
- Second regulation violated will result in the company losing one-half of its accrued priority points.
- Third regulation violated will result in the company losing all of its accrued priority points.
- Fourth regulation violated will result in the company not being eligible to exhibit at future Society meetings.
Below is a list of common violations that cause exhibitors to lose points if a violation occurs and is not corrected.
- Tearing down prior to Wednesday, October 9 at 5:00 p.m. CDT (closing of Neuroscience 2024)
- Exceeding the height limit (see Booth Information section)
- Entering a competitor's booth space
- Obstructing the view of a neighbor's booth
- Distributing/posting advertising or literature outside the exhibitor's exhibit space
The Society reserves the right to levy a more severe penalty, without successive progression through the preceding regulations.
To make exhibiting at Neuroscience 2024 easier and more streamlined, liability insurance that meets all SfN and convention center requirements is now included in your booth fee. You will no longer need to purchase insurance separately and submit a certificate of insurance.
Indemnification and Liability
The Exhibitor agrees to indemnify, defend and hold harmless SfN, the decorator, the Convention Center, and the host city of the meeting from all losses arising from (a) any violation of any law, regulation or ordinance by the Exhibitor, its employees or agents, (b) any failure by the Exhibitor to comply strictly with these Terms and any applicable agreement between SfN and the Convention Center regarding the exhibit space provided to Exhibitor, (c) use of any portion of the Convention Center by the Exhibitor, its employees, and/or agents, (d) the gross negligence, willful misconduct or fraud of the Exhibitor, its contractors, subcontractors, employees, and/or agents, and (e) personal injury or property damage caused by the Exhibitor, its employees and/or agents, except to the extent that such loss or damage is caused by the sole negligence or intentional acts of SfN, the decorator, the Convention Center, or the host city of meeting: THE MAXIMUM LIABILITY OF SfN, THE DECORATOR, THE CONVENTION CENTER, AND THE CITY FOR ANY REASON SHALL BE LIMITED TO THE AMOUNT OF EXHIBIT SPACE RENTAL FEES PAID BY EXHIBITOR FOR THIS YEAR'S MEETING. IN NO EVENT SHALL SfN BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, PUNITIVE, OR INCIDENTAL DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXHIBITOR IS SOLELY RESPONSIBLE FOR THE SECURITY OF ITS PROPERTY AND THE PROPERTY OF OTHERS UNDER ITS CONTROL. SfN MAKES NO WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, REGARDING THE MEETING OR THE EXHIBIT SPACE PROVIDED THEREIN, INCLUDING, WITHOUT LIMITATION, WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Cancellation of Meeting and Exhibition
SfN at its sole discretion may postpone or terminate the meeting or any of its obligations hereunder without penalty in the event the Convention Center becomes unavailable, is destroyed or damaged, or if it becomes inadvisable impracticable, illegal, or impossible to hold the meeting as scheduled due to any event beyond the control of SfN or the Convention Center. If the meeting is canceled, Exhibitor hereby waives any and all damages and claims for damages and agrees that the sole liability of SfN shall be to refund to Exhibitor all payments made for exhibit space, less a proportionate share of all expenses incurred and committed by SfN, such as, but not limited to, advertising, convention center fees, etc., to the extent any monies remain after payment of such expenses.
Dispute Resolution; Governing Law and Venue
Any controversy or claim arising out of or relating to these Terms, or breach thereof, shall first be discussed informally for an amicable settlement between the parties and should that not succeed, the parties shall attempt to resolve the matter by mediation. Should mediation not resolve the matter, it shall be settled by binding arbitration in the District of Columbia under the commercial arbitration rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered any court having jurisdiction thereof. The exclusive jurisdiction and venue for any claims relating to these Terms that are not subject to arbitration for any reason shall be the superior courts of District of Columbia, or the federal courts in the District of Columbia, and the Exhibitor submits to the personal jurisdiction of said courts. These Terms will be governed by and construed under the applicable laws of the District of Columbia, without regard to conflicts-of-laws principles. The parties hereto agree that the right to a trial by jury is waived regarding all claims related to this agreement.