Society for Neuroscience - Dates & Deadlines

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  1. Meetings
  2. Neuroscience 2018
  3. General Information
  4. Dates & Deadlines

Thank you for attending Neuroscience 2018!

Dates & Deadlines

Registration Deadlines

Oct. 2, 2018 Last day to cancel annual meeting registration and receive refund.

Receipt deadline for advance registration by mail, fax, and phone.

Last day for registration substitution requests.

Deadline for online advance registration, 11:59 p.m. EDT
Oct. 3, 2018 Online discount registration opens at midnight EDT and continues through the annual meeting.
Nov. 3, 2018 On-site, in-line registration opens at the convention center, 7:30 a.m. PDT

Deadline for Exhibitors

May 24, 2018 Booth space confirmed for exhibits.
June 29, 2018 Booth balance deadline for exhibits.
July 16, 2018 Exhibitor Service Manual available online.
Aug. 8, 2018 Deadline for product categories and company contact information.
Aug. 17, 2018 Closing date for advertising reservations in the Exhibit Hall

Materials for Exhibit Guide advertisements due
Aug. 24, 2018 Exhibit Island and Peninsula drawings due for approval

Exhibitor booth giveaways requests due
Sept. 7, 2018 Block housing deadline
Oct. 5, 2018 Deadline for insurance certificates. Note: Exhibiting company insurance certificate, not EAC insurance certificate.
Oct. 8, 2018 Registration deadline for receiving badges by mail

First day for advance shipments to arrive at the Expo Group Warehouse

Deadline for notification to the Expo Group of Intent to use exhibitor-appointed contractors

Deadline for insurance certificate from exhibitor-appointed contractors to the Expo Group.
Oct. 10, 2018 Materials for The Journal of Neuroscience: Annual Meeting Issue due at printer
Oct. 26, 2018 Last day for advance shipments to arrive at the Expo Group Warehouse. (Note: any shipments received after November 3 will incur additional handling fees.)
Oct. 31, 2018 Installation of Exhibits (Island Booths only). 8 AM - 6 PM PDT
Nov. 1, 2018 Installation of exhibits. 8 AM - 6 PM PDT
Nov. 2, 2018 Installation of exhibits. 8 A - 6 PM PDT. Note: all crates and boxes must be marked for removal from floor by 6 PM.
Nov. 3, 2018 Installation of exhibits. 8 AM - 10 AM PDT. For pop ups and vinyl case booths. Note: exhibitor light set up can continue until 6 PM. Poster session in the hall begins at 1 PM.
Nov. 3–7, 2018 Meeting dates
Nov. 4–7, 2018 Exhibit dates

Hotel Reservation Deadlines

July 10, 2018 Bonus Day Housing opens for members who renewed membership by January 31.
July 11, 2018 Housing opens for advance member registration.
July 17, 2018 Housing opens for advance non-member registration.
July 18, 2018 Press housing opens.
July 24, 2018 Exhibitor housing opens
Aug. 20, 2018 Advance registration requirement to make hotel reservations lifted
Aug. 27, 2018 Last day for students to make hotel reservations from the student block
Sept. 7, 2018 Exhibitor block housing deadline
Oct. 5, 2018 Last day to cancel hotel reservations online. Note: after this date, new reservations through our housing system are subject to availability

Contact us if you have questions

Email meetings@sfn.org or call (202) 962-4000

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