Exhibit Fee Information
Contract for Space
Exhibitors agree to accept and comply with the policies, rules, and regulations contained in this Exhibit Prospectus and on the Society’s Web site, and all policies, rules, and regulations adopted after publication of the Prospectus. The acceptance of an application by the Society and the deposit for rental charges constitute a contract.
Terms of Payment
A deposit in the amount of $2,560.00 (commercial applications only) per 100 sq. ft. MUST be submitted with application/contract no later than May 4. No application will be processed without remittance of the deposit. Payment receipt date will be used as the application submission date.
Institute and nonprofit applications must be paid in full at the time of submitting the application
Payment types accepted: VISA, MasterCard, American Express, Discover, Check (payable in USD) and Wire Transfer (including all related bank fees).
Society’s Tax ID # 52-0895843
Attention: Neuroscience 2018 Exhibits
1121 14th Street, NW, Ste. 1010
Washington, DC 20005
Wire transfer information:
SOCIETY FOR NEUROSCIENCE: 5303779296
Wire Transfers: 031000053
ACH payments: ABA 054000030
SWIFT Code for International Wires: PNCCUS33
*Please reference the exhibiting company name and ID# on bank transfer to receive proper credit.
Full payment is due by June 29 (commercial applications only). If payment is not received by this date, exhibit space may be reassigned and deposit may be returned less 50 percent of the total cost of the space assigned. All applications received after June 29 must be accompanied by full payment. No applications will be processed without full payment after this date.
Cancellation or Space Reductions
Cancellations or reduction of space between the date the application is received and May 4 will result in an administrative fee of 25 percent of total booth fees per 10’ x 10’ space. Institutes and nonprofits will pay an administrative fee equal to 10 percent of the cancelled space.
Cancellation of space or reduction of space between May 5 and June 29 will result in a charge equal to 50 percent of the total cost of the cancelled space.
SfN will cancel exhibitor hotel rooms proportional to the reduction of exhibit space and entire room blocks held by a company cancelling the entire exhibit space.
Refunds will not be granted after June 29.
Failure to Occupy Space
Any exhibitor failing to occupy space is not relieved of the obligation to pay full rental price for space. The Society will have the right to use exhibit space as it sees fit, provided the space is not occupied one hour prior to the scheduled exhibit hall opening
In the event that an exhibiting company merges with, is acquired by, or purchases another exhibiting company, the seniority accumulated by either company (whichever is highest) will be used. Exhibit Management must be notified in writing of such changes, including public announcement of the transaction.
No subletting or sharing of exhibit space is permitted. Exhibitors may not release or assign any of their contracted space to another company.
If two or more companies wish to be assigned exhibit space adjacent to one another, each company must submit the request under comments on the exhibit application with an explanation of why you would like to be located next to each other. Exhibit Management is not responsible for accommodating adjacent booth assignment for exhibit space applications that arrive separately or without documentation. Upon receipt of the application, the exhibit space assignment will be made by averaging the co-marketing companies’ priority points. Exhibit Management will locate adjacent space based on the best use of the exhibit floor space. Requests for specific locations may not be honored.
If two or more divisions of the same company wish to exhibit together, they may exhibit under one company name. All housing, badges, and Exhibit Guide listings will be conducted in one name only. Multiple housing blocks are not permitted.
Exhibitors are provided one complimentary alphabetical listing in the Exhibit Guide. Exhibitors may purchase additional alphabetical listings in the Exhibit Guide for $820 per listing.
When two or more companies have joint rights to a product and the contract stipulates all company names must appear with the product, the Society reserves the sole right to determine how or if the name of the non-exhibiting company will appear on all exhibit related materials.
Commercial Inline 10’x10’ Booth
Commercial Corner 10’x10’ Booth
Commercial Island Booth per 100 sq. ft.*
* Note: Exhibitors creating their own island booths will be charged the full cost of all booths deleted as a result.
Nonprofit (Universities and Associations)
Institute (NIH, NSF/US Government Agencies only)