Exhibit Fee Information

* = Reminder

Contract for Space

Exhibitors agree to accept and comply with the policies, rules, and regulations contained in this Exhibit Prospectus and on the Society’s Web site, and all policies, rules, and regulations adopted after publication of the Prospectus. The acceptance of an application by the Society and the deposit for rental charges constitute a contract.


Terms of Payment

A deposit in the amount of $2,415 (commercial applications only) per 100 sq. ft. MUST be submitted with application/contract no later than May 5. No application will be processed without remittance of the deposit. Payment receipt date will be used as the application submission date.

Institute and nonprofit applications must be paid in full at the time of submitting the application

Payment types accepted: VISA, MasterCard, American Express, Discover, Check (payable in USD) and Wire Transfer (including all related bank fees).

Society’s Tax ID # 52-0895843

Check payment:
SfN
Attention: Neuroscience 2017 Exhibits
1121 14th Street, NW, Ste. 1010
Washington, DC  20005

Wire transfer information:
PNC BANK
SOCIETY FOR NEUROSCIENCE: Acct. # 5303779296     Wire Transfers: 031000053 
SWIFT Code for International Wires:  PNCCUS33  
*Please reference the exhibiting company name and ID# on bank transfer to receive proper credit. 

Full Payment

Full payment is due by June 30 (commercial applications only). If payment is not received by this date, exhibit space may be reassigned and deposit may be returned less 50 percent of the total cost of the space assigned. All applications received after June 30 must be accompanied by full payment. No applications will be processed without full payment after this date.


Cancellation or Space Reductions

Cancellations or reduction of space between the date the application is received and May 5 will result in an administrative fee of 25 percent of total booth fees per 10’ x 10’ space.  Institutes and nonprofits will pay an administrative fee equal to 10 percent of the canceled space.

Cancellation of space or reduction of space between May 7 and June 30 will result in a charge equal to 50 percent of the total cost of the canceled space.

SfN will cancel exhibitor hotel rooms proportional to the reduction of exhibit space and entire room blocks held by a company canceling the entire exhibit space.

Refunds

Refunds will not be granted after June 30.


Failure to Occupy Space

Any exhibitor failing to occupy space is not relieved of the obligation to pay full rental price for space. The Society will have the right to use exhibit space as it sees fit, provided the space is not occupied one hour prior to the scheduled exhibit hall opening

Mergers

In the event that an exhibiting company merges with, is acquired by, or purchases another exhibiting company, the seniority accumulated by either company (whichever is highest) will be used. Exhibit Management must be notified in writing of such changes, including public announcement of the transaction.

Sharing Space

No subletting or sharing of exhibit space is permitted. Exhibitors may not release or assign any of their contracted space to another company.

Co-Marketing

If two or more companies wish to be assigned exhibit space adjacent to one another, each company must submit the request under comments on the exhibit application with an explanation of why you would like to be located next to each other. Exhibit Management is not responsible for accommodating adjacent booth assignment for exhibit space applications that arrive separately or without documentation. Upon receipt of the application, the exhibit space assignment will be made by averaging the co-marketing companies’ priority points. Exhibit Management will locate adjacent space based on the best use of the exhibit floor space. Requests for specific locations may not be honored.

If two or more divisions of the same company wish to exhibit together, they may exhibit under one company name. All housing, badges, and Exhibit Guide listings will be conducted in one name only. Multiple housing blocks are not permitted.

Exhibitors are provided one complimentary alphabetical listing in the Exhibit Guide. Exhibitors may purchase additional alphabetical listings in the Exhibit Guide for $780 per listing.

When two or more companies have joint rights to a product and the contract stipulates all company names must appear with the product, the Society reserves the sole right to determine how or if the name of the non-exhibiting company will appear on all exhibit related materials.

Booth Categories

By
May 5

After
May 5

Commercial Inline 10’x10’ Booth

$4,830

$5,235

Commercial Corner 10’x10’ Booth

$5,105

$5,645

Commercial Island Booth per 100 sq. ft.*

Island Booth Benefits
• Opportunity to hang a sign over booth.
• Company name printed in booth on all published floor plans.

* Note: Exhibitors creating their own island booths will be charged the full cost of all booths deleted as a result.

$5,230

$5,790

Nonprofit (Universities and Associations)
Inline or Corner 10’x10’ Booth

$990

$1,040

Institute (NIH, NSF/US Government Agencies only)
Inline or Corner 10’x10’ Booth

$440

$460


Contact SfN

If you have questions, email exhibits@sfn.org or call (202) 962-4000.

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