|
The Society's official housing company is Convention Management Resources (CMR). SfN has contracted an adequate number of hotel rooms in Washington, DC for Neuroscience 2008. The number of hotel rooms is based on historical usage in combination with expected growth. SfN will add additional hotels if necessary.
Download a hotel list (PDF) and map (PDF).
Hotel Information Categories
Information is currently available for the following areas:
Reservation Policies
- SfN Housing is not responsible for hotel reservation requests sent prior to July 15 for members and July 22 for non-members.
- Online submission of hotel reservations is strongly encouraged and given priority over submissions via phone, fax, or mail.
- Online hotel reservations are made from actual inventory, at the time of the reservation. Confirmations are immediately generated and sent by e-mail.
- Make reservations by phone, fax, or mail through the SfN housing office. Hotel reservation form is only available online in PDF format. SfN will post the document shortly.
- Reservations must be guaranteed with a valid credit card or check deposit in the amount of $250 per room or $500 per suite, regardless of hotel and room rate requested or assigned.
- If you require a room compliant with the Americans with Disabilities Act, please check the ADA box when submitting your reservation online. An SfN housing representative will contact you regarding specific requirements.
- Government employees that are eligible to receive the government rate can reserve government rated rooms online. A limited number of government rated rooms are available at most of the contracted hotels. Information to come.
- SfN Housing will make your reservation based on your requests; however, special requests (such as two beds or a nonsmoking room) cannot be guaranteed by SfN Housing. It is the attendee's responsibility to reconfirm requests directly with the assigned hotel prior to arrival in Washington, DC.
- Do not send duplicate requests for hotel reservations.
- Reservations are not accepted directly by participating hotels or SfN headquarters.
Back to top
Student & Member Category I & II Hotel Reservations
- A limited number of lower priced hotel rooms have been set aside for student and member category I & II registrants, available until Oct. 6.
- Rooms will be assigned on a first-come, first-served basis until depleted or until Oct. 6, when student and member category I & II rated rooms are released for general sale to all Neuroscience 2008 attendees.
- Only student and member category I & II registrants, spouses, immediate family members, or registered guests of Neuroscience 2008 sponsored by a student or member category I & II occupant are permitted to occupy hotel rooms within the student and member category I & II block.
Back to top
Press Hotel Reservations
- Housing for press opens on July 23.
- A limited number of hotel rooms have been set aside for press. Rooms are assigned on a first-come, first-serve basis.
- Once registered for Neuroscience 2008, press can reserve hotel rooms online or by phone, fax, or mail.
- Only press members, spouses, or immediate family members can occupy hotel rooms within the press block.
- For more information regarding press registration, please refer to the press room at www.sfn.org/pressroom.
Back to top
Confirmation, Changes, and Cancellations
- If you submit a housing request by phone, mail, or fax and do not receive confirmation within seven business days, contact SfN Housing at SfN2008Housing@cmrus.com to follow up and avoid no-show charges.
- If you cancel your plans to attend Neuroscience 2008, cancel your meeting registration and hotel reservation as quickly as possible. If a reservation is properly canceled, another registrant may use the room.
- You may change or cancel hotel reservations online until Oct. 17.
- You will need your last name as it appears on your registration confirmation and your registration confirmation number to access the housing Web site. The housing Web site requires a last name as it appears on the original reservation confirmation, SfN Housing hotel confirmation number, and the zip or postal code provided when making the reservation. After changing or canceling your reservation, you will receive an updated SfN hotel confirmation.
- To change or cancel by phone, fax, or mail, do so through SfN Housing until 72 hours prior to arrival; SfN must receive mailed forms by this date. When calling, note of the name of the person you speak with and request a revised confirmation or cancellation notice.
- Confirmations issued by SfN Housing are honored by all hotels in the SfN block. Check that arrival and departure dates are accurate on your hotel confirmation. [NOTE: If you do not arrive at the hotel on the confirmed date, the hotel will resell your room and you will be charged the amount equal to one night's room charge, plus sales and occupancy tax. Hotels may also charge an early departure fee, so reconfirm departure date upon check-in].
- Hotel cancellation policies can vary. Verify the cancellation policy, printed at the bottom on your SfN hotel confirmation.
Back to top
|
