Media Policies and Credentials

Media Policies

• Media credentials are reserved for working media from accredited organizations attending the meeting for the purpose of editorial coverage. To expedite registration, review the required credentials at the bottom of this page. Press credentials are provided at SfN's discretion and do not indicate SfN endorsement. All decisions are final.
• Research data, results, lay summaries, and supplemental materials from abstracts or scientific presentations are embargoed until the conclusion of the presentation or press conference, whichever comes first.
• Photography, video and audio recording, and cellphone use by credentialed media are permitted during press conferences or in the Press Interview Room. All other recordings are prohibited during the meeting, including on the poster and exhibit floors.
• Promotion of products, organizations, or services, and distribution of study results are prohibited in the Press Room. Distribution of news releases from nonprofit organizations, such as universities, is permitted in the Press Room on a case-by-case basis. Releases must pertain to research presented at the meeting.
• SfN does not share, rent, or distribute media registration information.

Credentials

Media credentials are reserved for working media engaged in reporting and distributing information directly to the general public. NOTE: Annual meeting exhibitors, scientists, and representatives of sales, advertising, public relations, or marketing firms are ineligible for media credentials.

Submit credential requests and accompanying verification documents to mediareg@sfn.org. All credentialed attendees must provide a valid photo ID on site at the meeting.

Freelance Writers

Freelance writers must provide:

• A letter of assignment from a news outlet that engages in reporting and distributing information directly to the general public or two recent bylined articles from a news organization
• A current National Association of Science Writers membership card or membership card from another professional journalist organization

Journalism Professors and Students

Journalism professors must send a letter on official letterhead indicating their intention to accompany students as part of a class activity. Send to mediareg@sfn.org at least two weeks before the meeting, and bring valid photo identification and a copy of the letter on site.

Journalism students must send a letter on official letterhead from professors indicating they will attend the meeting as part of a class activity. Send to mediareg@sfn.org at least two weeks before the meeting, and bring valid photo identification and a copy of the letter on site.

Journal News Staff

Journal news staff must provide:

• A current publication masthead, editorial page, or business card listing applicant name and title of journal
• A recent bylined article indicating the applicant as a staff editor, writer, reporter, or regular contributor

Media

Media must provide:

• A current publication masthead or editorial page listing applicant's name and editorial title (e.g., staff editor, writer, reporter, regular contributor), or a recent bylined article, or a business card listing applicant's name, title, and address of the media outlet

Public Information Officers

Public Information officers and writers must submit:

• A current National Association of Science Writers membership card, a current publication masthead showing applicant's name and title (i.e., public information officer, news director), a business card that notes applicant's name, title, and address, or a recent bylined article indicating the applicant is a staff editor or writer